Information for schools, local authorities (LAs) and multi-academy trusts (MATs) on how to use the Primary Assessment Gateway.
The Primary Assessment Gateway is a secure website that supports primary schools, LAs and MATs with the administration of key stage 1 (KS1) and key stage 2 (KS2) national curriculum assessments.
The Primary Assessment Gateway has replaced NCA tools from the 2019/20 academic year. You can continue to access 2019 KS2 test results in NCA tools until 11:59pm on Friday 29 November.
NCA tools users who accessed the site in the previous academic year have been set up with a new account in the Primary Assessment Gateway. This includes NCA tools superusers, and nominated users whose email address matched the domain of their organisation's superuser. Primary Assessment Gateway users with account management permission (see 'User permissions') can create new user accounts for other colleagues who need to access the site.
You will not be able to use your NCA tools sign-in details for the Primary Assessment Gateway.
You will receive an email to notify you that your account has been set up. This will contain a link to set a new password.
Passwords must be at least 8 characters long, and contain:
Do not share your Primary Assessment Gateway password with anyone else.
To sign into the Primary Assessment Gateway:
Make sure you have added email@example.com to your safe senders list, or check your junk mail folder for any emails from the Primary Assessment Gateway.
We do not recommend accessing the Primary Assessment Gateway on smartphones or tablets, or using Microsoft Edge. If you have any questions about your browser settings, please contact your local IT support.
On the welcome page, after you sign in, you will find details of upcoming activities and deadlines, as well as links to useful documents.
The 'My Activity' tab contains the tasks you can complete throughout the academic year. In the 'Completed activity' section, you can also find an audit trail of any tasks you've previously completed. The tasks listed will depend on your organisation type, your user permissions and the time of year.
'My Activity' is split into 4 sections, which you can expand using the arrows on the right-hand side of the page.
This section includes mandatory tasks such as registering pupils for the tests or submitting the headteacher's declaration form. It may also include tasks you have completed that require further information, such as applications for access arrangements.
This section includes optional tasks that you can complete if you need to, such as placing modified test orders or applying for access arrangements.
This section includes tasks that you have completed and are awaiting a response, or partially-completed tasks that you have saved but not submitted.
This is where you can find tasks you have completed on the site during the current test cycle. You can also find copies of correspondence generated by the system. Correspondence will open in a different window to aid printing. You must allow pop-ups in your internet browser if you want to print copies of emails or completed forms.
You'll find the following symbols under 'Completed activity':
When you select a task, a new tab will open. You can open more than one tab at a time, and you can return to the main page by selecting the 'My Activity' tab.
You can close tasks that you have completed, or that you no longer wish to complete, by selecting the 'X' symbol on the tab you want to close.
There are search boxes in the 'My activity' tab, which allow you to find tasks you have completed or emails that you have been sent. Schools can search by:
LAs and MATs can also search by school name.
Please go to the sign-in page and select 'I have forgotten my password'.
Enter your username, and then select 'Submit'. You should receive an email with instructions on how to reset your password.
If you do not receive the email, please check your junk or spam email folder. If you need further support, please contact the national curriculum assessments helpline by emailing firstname.lastname@example.org or calling 0300 303 3013.
You can change your password at any time by following the steps below:
There are 3 different permission levels for school users:
School superusers in NCA tools, usually headteachers, have been given all 3 permission levels in the Primary Assessment Gateway.
There are 2 different permission levels for LAs:
LA superusers in NCA tools have been given both permission levels in the Primary Assessment Gateway.
There is just one permission level for MAT users: 'Multi-academy trust - User'. MATs can have up to 7 users in total.
To create a new user, please follow the steps below:
To delete users, please follow the steps below:
You can view your organisation's contact details, and add a new phone number and email address on the 'View school details' page in the 'Available activity' section.
If your school's postal address or DfE number has changed, you will need to change this on Get information about schools (GIAS). Once you have done this, the Primary Assessment Gateway will be automatically updated with the new information. This can take up to a week.
You can view your organisation's contact details, and add a new phone number and email address on the 'View local authority details' page in the 'Available activity' section.
The Primary Assessment Gateway will time out after 20 minutes of inactivity. Inactivity includes staying on the same page for too long without submitting any information. To avoid being timed out, make sure you have all relevant information to hand before starting your session.
When moving around the Primary Assessment Gateway, please do not use the 'Back' button on your internet browser. Instead, navigate the website using the links and menus within the Primary Assessment Gateway webpage.
There is a save function on the longer tasks, such as pupil registration, so that you can partially complete them then submit them later. You will need to complete shorter tasks, such as test orders, in one session.
You can chat to an adviser using webchat in the Primary Assessment Gateway. This facility is available during the same hours as the national curriculum assessments helpline.
To start a new chat, select 'Chat live with us' in the bottom right-hand corner of the screen and enter your name when prompted.
After the conversation, you can request an email transcript of the webchat. Select the 'envelope' symbol in the bottom left-hand corner of the chat window, enter your email address and select 'Submit'.
If you need any further help or support, please contact the national curriculum assessments helpline by phone or email:
The helpline's normal opening hours are 8:30am to 5pm, Monday to Friday.
Between 20 April and 10 July 2020, the helpline will be open from 8am to 6pm, Monday to Friday.